Management

Office Manager

Role Summary

To provide professional support in administrative and office support activities, handling external or internal communication and management systems.

Essential Responsibilities:

  • Process Payroll for UK employees using SAGE System along with pension payments to company pension plan
  • Focal point with Croner (Corner is contracted by TGT UK to provide HR and Employment Law support)
  • Providing general administrative support with TGT HQ HR & Admin Department
  • Coordinating with 3rd Party Visa Assistance Company for any visa / work permit application, cancellation and renewals
  • To organize smooth on-boarding and induction process for all UK employees including requesting email accounts, providing computer, mobile phones & other stationeries and maintaining personnel file
  • Application, deletion & renewal of medical insurance
  • To assist in planning and conducting job interviews
  • Maintaining record of leaves and attendance for all UK employees
  • Undertake other duties from time to time as required by Country Manager and HR Director
  • Petty cash management and recording
  • Working with TGT business systems such as ERP system
  • Verification, processing and payment of the expense reports
  • Providing general office administrative support; such as correspondence and filing of documents related to HR, booking training courses, managing office cleaning contractor, stationary stock / order.

 

Qualifications/Requirements:

  • Computer literate and proficient in Microsoft Office (e.g. Word, Excel, Outlook,..)
  • Experience in HR function
  • Experience with SAGE Payroll software (training will be provided if not familiar)
  • Experience with Accounting (preferred but it is not essential)
  • The office manager will work with management, Sales team, technical engineers within TGT UK as well external contractors therefore, it is important for the candidate to demonstrate they are able to manage and priorities different tasks
  • Residing in Aberdeen, UK